01
Every document, one live queue
Orders, acknowledgments, ship notices and invoices in a single list, with the status that matters on each: received, validated, standardised, dispatched. Filter by partner, type or day.
EDI/We build and run it for you.
Your partners' documents, straight into your ERP.
Most EDI tools move a file from A to B. DataShift follows the whole order, from purchase order to final invoice, and tells you when something doesn't add up. A purchase order arrives and becomes a sales order, the acknowledgment goes back, the ship notice is built from the fulfilment, and the invoice follows it.
Every partner's format is mapped to one canonical model, so a new partner is a mapping, not a custom project. Each document is validated before anything is created in your account, and one that fails is held whole and raised as an exception, so nobody gets a half-built sales order to unpick.
Each partner is configured as an accessor with its own identifier and credentials. Tell us who you trade with and we'll tell you what's involved.
The same partners summary and documents table your team sees in the app. The status dot follows one rule: only dispatched is success, validated and standardised are progress, the awaiting states are warnings, and denied or orphaned are errors.
What EDI does
From a partner's file to a record in your ERP, and back.
Six things that happen between your trading partner's system and yours, shown on the real product with fictional data.
02
Mapped once per partner
Each partner's fields are mapped to your ERP record once, in a visual mapper that counts what is mapped and what still isn't. We build it. You can read every line.
03
Held whole, fixed in place
A document that fails validation is held in one piece. The reviewer shows the document, the mismatch and the fix, and reprocesses it without leaving the page.
04
PO against POA, field by field
What you confirmed against what was ordered: dates, quantities, prices and totals side by side, with a tick on every match and a flag on every difference. You set what counts as a variance, and anything outside it waits for a person.
05
Switches, not tickets
Require a ship-to, allow zero-price lines, cap the line count, decide what happens on a variance. Each document type has its own rules, and you change them yourself.
06
Every partner at a glance
Orders, value, documents in and out, and what needs a person, for the week or the month. The same numbers your team sees in the app.
The four documents, and the order behind them
The app names them the way your partners' guides do, and each one has a viewer that shows you the document as we understood it rather than only the raw segments. If a partner needs a type that isn't here, ask. Adding one is work, but it isn't research.
PO · EDI 850
Purchase order
Inbound. Becomes a sales order, with item cross-reference and price checks before it lands.
POA · EDI 855
Acknowledgment
Outbound. Accepted, backordered or rejected, line by line.
ASN · EDI 856
Ship notice
Outbound, built from the fulfilment rather than typed again.
INV · EDI 810
Invoice
Outbound, reconciled against what they acknowledged.
How it works
- 01
Partners send
Documents arrive securely at your DataShift endpoint, as cXML or JSON.
- 02
We validate
Every document is checked against its schema and your business rules first.
- 03
We standardise
Each partner's format is mapped to one canonical model.
- 04
Your ERP receives
The document is delivered into your ERP and tracked to completion.
The order's own progress
Five stages, one component.
Underneath the documents, each order moves through five stages. This is the app's own component, so what you see here is what your team sees on the order.
Partial states are real states: partially shipped and partially invoiced both exist, and so does exception, which is where an order sits when a document was held.
Received
Acknowledged
Shipped
Delivered
Invoiced
What happens when a document is wrong
01
Partners send malformed documents. Items get renamed on their side and not yours. Prices disagree by five cents. This is most of the actual work, and it decides whether EDI is quiet or a daily chore.
02
A document that fails validation is held in one piece and raised as an exception. Nobody gets a partial sales order to unpick. There's a review screen for the held ones, so the person fixing a cross-reference can see the document, fix the mapping and reprocess it in the same place.
03
The statuses are deliberately specific about this. Validated and standardised mean progress, not success. Awaiting review, awaiting correction and awaiting document are three different problems. Orphaned and denied are two more. Only dispatched means it left.
Pricing
A quote for your trading partners, not a price list.
Tell us who you trade with and how many orders you get. Slide to your volume, watch it turn into documents, and we reply with a written quote.
EDI
Scoped to you
Quoted in writing before any work starts.
- We build the mappings and run them
- Your data and mapping documentation are yours if you leave
- A person replies by email, usually within a business day
No standard price list, because no two businesses look alike. You get one clear number, and you can walk away from it.
Before you talk to us
- 01
Get the partner's implementation guide. Everything we can tell you depends on it, and asking them for it is the slowest step.
- 02
Know whether your item codes match theirs. If they don't, someone has to build the cross-reference, and that someone knows your products better than we do.
docs.datashift.com.au
The contracts are public.
Versioned JSON Schema and OpenAPI for purchase orders, acknowledgments, ship notices and invoices, plus the validation rules and every error we can raise.
Questions
What people ask before they start.
- Encrypted storage
- Two-factor sign-in
- Hosted in Australia
- Full audit trail
What happens when a document is wrong?
A document that fails validation is held in one piece and raised as an exception, so nobody gets a partial sales order to unpick. There is a review screen for the held ones, so the person fixing a cross-reference can see the document, fix the mapping and reprocess it in the same place.
What happens when a supplier acknowledgment does not match the PO?
The acknowledgment is compared with the original order field by field: dates, quantities, prices and totals. You set what counts as a variance in the EDI settings, and anything outside it is held for a person to approve or reject, with the differences laid out. Nothing is guessed at.
What formats can my trading partners send?
cXML and JSON today. Each partner is mapped to one canonical model, so a new partner is a mapping rather than a custom project. If your partners use something else, tell us what and we will say whether it is built or whether it is work.
Does it work with my ERP?
Yes. Purchase orders land in your ERP as sales orders, and the acknowledgment, ship notice and invoice are built from its records and sent back out, so your team keeps working where they already work. We connect to NetSuite today; ask us about your system.
Who builds the partner mappings, and can we change them?
We build and run the mappings with you. After that your team can adjust them in the mapping editor, with suggested field matches, live testing against sample documents, export, and version history to roll back to, and no code deployment.
Where is my data kept, and who can see it?
Documents are stored encrypted in Australia. Access is role-based with two-factor sign-in, and every document and order is visible in one place, with a full audit trail.
Which EDI documents are supported?
Four: the purchase order (EDI 850) inbound, which becomes a sales order with item cross-reference and price checks; the acknowledgment (EDI 855) outbound, accepted, backordered or rejected line by line; the ship notice (EDI 856) outbound, built from the fulfilment; and the invoice (EDI 810) outbound, reconciled against what the partner acknowledged.
What do the document statuses mean?
Validated and standardised mean progress, not success. Awaiting review, awaiting correction and awaiting document are three different problems, and orphaned and denied are two more. Only dispatched means the document left.
What do you need before starting an EDI project?
The partner's implementation guide, because everything else depends on it and asking them for it is the slowest step, and an answer on whether your item codes match theirs. If they do not, someone has to build the cross-reference. If you have one partner and four orders a week, EDI is probably not worth it yet.
Send us the implementation guide.
We'll read it and tell you what it takes, which parts of it are unusual, and where your item codes are going to cause trouble. Including when the answer is that you don't need us.
The rest of the range
Labels
Carton and product labels off the sales order. Free to 250 a month.
Freight
Live rates from every carrier account you hold, then book and print.
Power BI
Scheduled pipelines out of your ERP into storage Power BI can read.
3CX
The customer's record and their open orders while the phone is ringing.
Direct Print
Push print jobs directly to your registered DataShift print devices.